Key project management concepts
Analysing Materials
Applying negotiation techniques and influencing skills
Listening with Empathy
Practicing Stakeholder communication skills
Project Charters: Purpose and Components
Note: Strategic thinking involves analysing documentation and talking with stakeholders to inform decisions based on the information available to you.
Define:
1. Project Charter: A format document that clearly defines the project and outlines the necessary details to reach the project's goals.
The Project management creates a Project Charter does:
Helps organise vital project information
Helps create a framework for the work that needs to be done
Helps communicate those details to the necessary people
Is useful as a reference
Key information about Project:
The primary components of a project charter:
Summary: The goal of the summary is to provide an overview of the project and to outline the goals you hope to accomplish.
Goals: The project goals refer to the desired results of the project
Deliverables: The project deliverables refer to the specific tasks and tangible outcomes that enable the team to meet project goals.
Scope: The project scope refers to the boundaries of the project
Out of scope: Details that don't contribute to the project's goals.
Stakeholders Project Charter questions:
Who is your stakeholders?
What details are most important
What is the biggest problem you are trying to solve?
What defines “success” or “completion” to you?
What are the biggest risks for this project?
What are the resources and timeline needed?
What are the outcomes?
What is the indirect or long term impact?
Who is the audience or beneficiary?
2. Draft influential emails:
Check on Supporting materials
Review the email exchange and meeting transcript. Make note of the following details:
Each person’s involvement with the project
Their stated position on the expansion
Any mutual benefits that could result from keeping the tablet rollout confined to the bar area (remember, a mutual benefit is when all parties involved gain some kind of value or advantage)
You are also encouraged to make note of any other relevant project information. You may add this information to your notes or the project charter.
When choosing potential supporters, consider how much power and influence they have (it may be helpful to refer to your stakeholder analysis and power grid).
Writing the email:
After identifying two potential supporters, write a separate email to each one asking them to join your coalition. Make sure that each email has a subject line, greeting and introduction, body, conclusion, and closing.
Each email should also Include the following:
A short summary
At least two reasons of the problem
A request to help you convince or persuasive about the problem
As you compose your email, remember to apply Conger’s steps to influence others effectively:
Establish credibility
Frame for common ground
Provide evidence
Connect emotionally
When planning your influencing approach for each email, consider your audience, their involvement in the project, and their thoughts on the expansion. Think about how an expanded test launch might affect them, as well as any mutual benefits that could affect them.
Task Brainstorm
Order tasks and milestones
Quality and Evaluation
Survey
Additional Resources
For more details check my links of all the projects.
4. On the Executive Summary slide (slide 2), write a few sentences to a paragraph summarizing the purpose and outcome of the tablet project. Remember that your audience consists of senior stakeholders and potential investors for Sauce & Spoon’s next tablet rollout project, so the summary should provide a high-level overview. A “high-level” overview means providing a basic and general explanation without going into all the details.
As you compose your executive summary, be sure to describe the following elements:
The project vision: What need did the project fulfill?
Two key accomplishments: What value did the project add? What activities, tasks, and milestones helped the project succeed?
Two lessons learned: What could have been done differently?
Two next steps: What work remains now that the launch is complete?
Note: In general, project goals address the overall result that stakeholders are aiming to achieve. They are determined by input from stakeholders and the project manager.
Project Highlights:
- Goal: Launching the tablet rollout project
Deliverable: Successful Installation of working tablets at two restaurant locations
key words: artifacts,
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